A lot of time can be wasted in meetings at work because they are unproductive and often arranged without an agenda. But meetings should in fact be the opposite.
A good meeting will help improve communication, produce good decision-making, generate useful ideas and motivate teams. Unfortunately though, too many meetings lack any kind of purpose, energy or structure. This makes them a waste of time and can, in some cases, demotivate people.
Patrick Lencioni suggests a fresh approach to business meetings in his book, ‘Death by Meetings’, by adapting the structure, purpose and location to prevent discussions from going off track and failing to reach a conclusion.
Here are some pointers from the book that will help make your meetings more productive:
Instigate Brief Daily Updates
This reduces overuse of email, eliminates misunderstandings and false assumptions and ensures team members are well aware of what one another are up to.
- No agenda
- No minutes
- 5 minute duration
- Same time
- Same place
- Every day
- Standing in circle
- Meet even if several are absent
- Include coffee
Introduce Weekly Tactical Meetings
- Start with 60 second ‘my week’ update from each attendee
- Agree priorities from those updates to create an agenda
- Agenda items must be topical, relevant and tactical
- 6 agenda items max
- 60 minute duration
Introduce Monthly Strategic Meetings
- 2 or 3 topics only
- Strategic not tactical
- Embrace debate and courteous conflict
- Research topics in advance
- Reach decisions
And consider Quarterly Off-site meetings
- Deep review of strategic direction
- Team development
- Competitor analysis
Lencioni argues that this approach to meetings will create energising discussions that build momentum and help to drive your organisation toward reaching your company’s goals.
If you would like help with making your team meeting more productive, contact our team at Team Building London today to hear how we can help.