Tag Archives: conferences

meetings

Does Your Team Away Day Follow These Important Rules?

meetingsMany team members will roll their eyes at the thought of a Team Away Day if they have found previous events to be boring and uninspired, or unstructured and ineffective. A well planned event can change this attitude as if you follow the rules below, you will find your team comes away feeling refreshed, inspired and motivated to work together more successfully.

Check your Away Day plans include these essential ingredients:

Get the right timing

Set a date well in advance, avoiding any obvious no-go times such as school holidays, to ensure that everyone can attend. It can be helpful to schedule your Team Day with the wider business landscape in mind- is there a period of time every year when your company is naturally less busy? The ‘fresh start’ feeling of the New Year in January, or even the new financial year can be a good time to catch team members when they are in a more flexible mindset.

Have a clear purpose

Make sure that the key aims are at the front of your mind when scoping out a team event, and share these with your team too. Having a clear vision for the day does not take too long to decide on, but it can help transform the whole event by keeping everyone on the same page and preventing the day from going off track.

Make an appropriate plan

Choose the right activities for the day- spending hours in a conference room listening to various talks is not always the best way to get the message across. Try some of our team building activities to break up a day of meetings and discussions, or as a total replacement of these things. Tackling a set of tasks together is a great way to improve teamwork, unite your team and create a truly enjoyable day.

Empower attendees

Attendance at team events shouldn’t be optional, as this suggests that it is not important to the business. Consider employing a facilitator for the day to help lead the day and encourage discussion whilst allowing the company leader to be a part of the activities.

Select a good location

If you always opt for the same location for conferences and meetings, look for somewhere new to create a blank slate. Choosing a unique location will inspire team members and make the day particularly memorable.

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6 Tips To Successful Q & A Conferences

Question and Answer conferences can go either one of two ways. Either there is a deadly silence or they become adversarial battles between the audience and top brass.

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We have put together 7 tips to help you manage the discussion and make it a pleasant and productive session for all concerned:

  • Always try to channel the questions through the host to a panel. A good conference host will demonstrate their independence by gently challenging the panel and by ensuring that the members of the panel answer the questions honestly.
  • Mix the questions up. Mix business questions with ‘about you’ questions like what did each panel member have as their first job?
  • Prepare questions beforehand. The host can have these on cards and can start a debate or switch to a new topic easily.
  • If you can be confident that there won’t be anyone in the audience that will hog the microphone then you could consider using a ‘catch box’ which helps to inject energy into the audience and means you can help to get more people involved, much more quickly.
  • You could consider having delegate’s text their thoughts and questions in during the conference, or you could use a hashtag through social media for people to use.
  • It is important to allow the host to change the discussion amongst those from people in the audience. For example, if there was a conversation about pay and this was stuck on topic for a while, the host should look to ask a question about working environment to move the subject on.

If you’d like some more free advice ahead of you upcoming conference, do get in touch with our team at Team Building London today.