How many times have you left a meeting feeling like you have achieved nothing? Next time you need to get your team together, consider one of our ideas for alternative meetings to get the most out of your time.
1. Send an email
Meetings should only be scheduled if they are 100% necessary. While it can be tempting to get everyone together whenever you need to make an announcement, consider whether you need to share that information face-to-face or whether an email would be sufficient. If you are sharing news then emails are much quicker, and you can always invite people to respond with any feedback or to confirm that they received it.
2. Meet virtually
As more companies hire freelancers or support staff working from home, it can be even harder to get everyone in the same room for a meeting, but the alternative doesn’t necessarily have to involve crackly conference calls. Try hosting a video meeting via Skype or other technologies, to get the same effect of a meeting without all of the logistics hassles.
3. Take a walk
If you dread having to host one-to-one meetings to catch up with team members, why not make them more energising by switching to walking meetings? Not only will you get a break from your desk and end the meeting feeling refreshed, walking can also help to prompt more fruitful discussions away from the pressures of the office.
4. Change it up
Next time you are struggling to keep everyone’s attention during lengthy team meetings, try introducing games or activities to liven up the proceedings. These are a great way to make sure that everyone is engaged and to encourage teambuilding. You could even book one of our teambuilding events to make your next team meeting really special.
5. Time it
If you really have no choice but to schedule a meeting, then try to keep it to the time allotted to ensure it remains productive. You could even set time limits for each part or each agenda item, as knowing that the clock is ticking can help attendees to avoid getting stuck on one topic and encourage them to come to decisions more quickly.