Meetings can be extremely productive, but on the other hand there are a number of reasons why a meeting might achieve little or nothing at all. Meetings like this aren’t uncommon, but what makes a meeting “fail”?
Here are 4 reasons why your meetings might be failing to reach their potential:
Loss of Focus
It is commonplace that sub meetings will happen within meetings and this can disrupt the whole purpose of why you are there in the first place. Try to stay on course and avoid losing direction as members may lose interest and will become despondent.
Similarly, not actually understanding what the purpose of the meeting is can be another reason why meetings “fail”. When holding a meeting, make it clear that there is an agenda and give it purpose – it is important to share this with attendees beforehand. Planning in advance is crucial and will allow others to prepare before the meeting too, making it much more productive.
Conflict and Fighting
In a heated debate, there is always going to be some conflict but it is important that you are able to control this behaviour before things get out of hand. Members are all going to have their opinion but it is always worth reiterating that there needs to be a polite, professional way to engage in the dialogue.
Poor Time Management
One of the main weaknesses to a meeting is the poor time keeping. People that are busy, will not want to be delayed even further by a long meeting, especially one that is unproductive. Make sure there is a specific length to the meeting and try your best to stick to it. Time is money, so it is important that meetings are planned efficiently.
Lastly, don’t be afraid to incorporate fun in any meetings you are planning. Allow people to laugh, be creative and move about – you might just be surprised at the results.
If you’d like more information on making your meetings more productive, then contact Team Building London today to help.